The Embassy of Japan in Norway is seeking a Secretary

The Embassy of Japan in Norway is seeking a Secretary
Main Duties:
  • Manage scheduling and arrange new meetings and appointments
  • File and update contact information
  • Draft letters, receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
  • Undertake occasional receptionist duties
  • Handle communication with Norwegian authorities and the diplomatic corps and other relevant organizations
  • Assist organization of Embassy events
  • Bachelor`s degree or above (university or university college)
  • Excellent written and verbal communication skills in Norwegian and English (Additionally, good command of the Japanese language would be an advantage)
  • Proven work experience as a Secretary or Administrative Assistant
  • Solid command of the Office suite (Word, Excel, Outlook, PowerPoint, etc.)
  • Solid understanding of Norwegian society
  • Cooperative personality and positive attitude
  • Full-time employee position to begin on 2 May 2022 (working hours: 7 hours per day, 35 hours per week, Monday to Friday)
  • Some overtime will be required on occasions; overtime allowance to be calculated at an hourly rate as stipulated by the Embassy
  • Salary will depend upon the education level and experience of the successful candidate but is expected to be approximately NOK 30,000 to 35,000 per month.
Documents required:
  • Application letter (in English)
  • CV in required format (in English)
  • Copy of main page of passport
  • Copy of residence permit (if you are neither a Norwegian citizen nor an EEA national)
Application to be sent to:
By e-mail:
By post:          Embassy of Japan in Norway
                        Co/ Administration Section
                        Pb. 4060 AMB
                        0244 Oslo
If you send your application by post, please inform us of this via e-mail.
Please note: documents will not be returned.
Acknowledgement of receipt should be received by applicants within one working day after submission. If you have not received a receipt, please contact us by phone 22 01 29 00.
  • Applications must reach us no later than 1 April 2022.
Interview & examination:
The Embassy will perform primary screening of applicants by means of submitted documents. Successful candidates will be contacted for interviews. A performance test is also conducted, lasting approximately one hour, during the interview.
For more information please contact Mr. Andreas Runesson, Protocol Section, on 22 01 29 00.