The Embassy of Japan in Norway is seeking a Secretary

The Embassy of Japan in Norway is seeking a Secretary
 
 
Main Duties:

• Manage scheduling and arrange new meetings and appointments
• File and update contact information
• Draft letters, receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
• Undertake occasional receptionist duties
• Handle communication with Norwegian authorities and the diplomatic corps and other relevant organizations
• Assist organization of Embassy events

 
Requirements:

• Bachelor`s degree or above (university or university college)
• Excellent written and verbal communication skills in Norwegian and English (Additionally, good command of the Japanese language would be an advantage)
• Proven work experience as a Secretary or Administrative Assistant
• Solid command of the Office suite (Word, Excel, Outlook, PowerPoint, etc.)
• Solid understanding of Norwegian society
• Cooperative personality and positive attitude

 
Conditions:

• Full-time employee position to begin on 2 May 2022 (working hours: 7 hours per day, 35 hours per week, Monday to Friday)
• Some overtime will be required on occasions; overtime allowance to be calculated at an hourly rate as stipulated by the Embassy
• Salary will depend upon the education level and experience of the successful candidate but is expected to be approximately NOK 30,000 to 35,000 per month.

 
Documents required:

• Application letter (in English)
• CV in required format (in English)
• Copy of main page of passport
• Copy of residence permit (if you are neither a Norwegian citizen nor an EEA national)

 
Application to be sent to:
 
By e-mail:       info@os.mofa.go.jp
 
or
 
By post:          Embassy of Japan in Norway
                        Co/ Administration Section
                        Pb. 4060 AMB
                        0244 Oslo
 
If you send your application by post, please inform us of this via e-mail.
 
Please note: documents will not be returned.
 
Acknowledgement of receipt should be received by applicants within one working day after submission. If you have not received a receipt, please contact us by phone 22 01 29 00.
 
Deadline:

• Applications must reach us no later than 1 April 2022.

 
Interview & examination:
 
The Embassy will perform primary screening of applicants by means of submitted documents. Successful candidates will be contacted for interviews. A performance test is also conducted, lasting approximately one hour, during the interview.
 
 
For more information please contact Mr. Andreas Runesson, Protocol Section, on 22 01 29 00.